Council meeting minutes
The Minutes and Agendas of previous meetings are available to download using the links provided below. The latest sets of minutes are available at the bottom of this page.
Apologies for the obscure download links.
|Annual Meeting (May)||http://bit.ly/2IRNi40|
|Annual Report (May)||http://bit.ly/2K7caG9||https://goo.gl/mfDrZU|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/1umjFY|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/xdmPa1|
DUNSFORD PARISH COUNCIL
DRAFT Minutes of meeting held on Tuesday 2nd July 2019
Present: Cllrs P French, K Morris, P Hayes, C Heard, D Matthews, C Radclyffe, District Cllr Stephen Purser, County Cllr Jerry Brook and the Clerk, Lynne Ogden.
1. Apologies Cllrs Gardner, Smallridge and Phipps
2. Declaration of Interest Register of Interests: None
3. Minutes –
3.1 The minutes of the meeting on June 4th 2019 had been distributed, were approved and signed.
3.2 The minutes of the 126th Annual Parish meeting had been distributed, were approved and signed.
4. Progress reports
4.1 Action Points from last meeting- All action points had been addressed
4.2 Clerk’s report – had been sent to all cllrs; an additional task was read out
4.3 Bus Survey- Cllrs French and Morris will meet with Mark Phillips from Country Bus on 5th July to walk around the village to discuss various issues including bus stop positions. Action Cllrs French and Morris
4.4 Village signage – the Clerk has not had time to deal with this but will arrange a meeting to hopefully get a quote for the next meeting. Cllr Morris has not spoken to the people in the Chapel but they will need to be warned if a sign is to be posted in the layby. Action Clerk
4.5 Village Noticeboards. The Clerk has met again with Maurice Sharland, from the Church, to firm up ideas and will get quotes for replacement boards. Cllrs suggested two local people who may be able to help. Action Clerk
4.6 Broad band survey – Suzanne Cosgrave is disappointed with only 11 responses for the survey. However, this may mean that people no longer see broadband as an issue. There were 5 named providers and not everyone was satisfied with the service they received. Details will be published on the Website. The Council felt it was probably not worth doing another survey on this. Action Clerk/Cllr Radclyffe
4.7 To prioritise outstanding issues, the following were allocated to future meetings:-
Snow Warden Scheme – August meeting (Cllr Heard)
Community Led Plans and Emergency Plans – October meeting
Website – Cllr Radclyffe and the Clerk will meet with Vision ICT in July
Vehicle Issues within the Village – August meeting
Street Lighting – August meeting (Cllr Heard)
Extra dog bins – October meeting (Cllr Matthews)
Time table for reviews of policies – Clerk to send to all Cllrs
Annual attendance of meetings and extended admin calendar – October meeting (Cllr Radclyffe) Clerk will send present Admin Calendar to all Cllrs. Action Clerk, Cllrs Heard,Matthews,and Radclyffe
5. Correspondence: - List of correspondence sent to Cllrs, by email, listed overleaf
6.1.C/A £10376.65 as at 20/06/19 BBI/A £1824.15 as at 09/05/19
The Council resolved to pay the following invoices: -
6.2 Clerk’s Salary – 4 weeks x 10 hours a week - Gross pay £422.80 Net pay to Clerk £338.40 (Tax to HMRC £84.40 to be c/f) + exp. of £86.35 Total to Clerk - £424.75 chq 1302
6.3 The Information Commissioner annual fee - £40 chq 1303
6.4 Updating of bank signatories for the Council – the Clerk will take the paperwork to the bank when she has received the necessary forms from the Cllrs. Action Clerk
6.5 Q1 Reconciliation of Accounts had been circulated, was approved and signed by the Chairman and the RFO.
7.Village Green Report - The grass has now been strimmed and cut and is looking good. Cllr Morris has been notified that a child had come down the green slide and had landed on the floor, knocking himself on a bolt that was protruding. It was originally in place to hold the matting down. She has put the bolt below the matting but it may need further attention in the future. However, all of this equipment is being replaced in the near future. Cllr Matthews offered to help make it safe for this period of time. The labels have been put on the recycling bin. There have been issues with some people taking a dog into the Village Green but they should not be taken in at all. There is a sign saying this. Action Cllrs Matthews and Morris
8.DNPA, District and County Councillors’ reports
8.1 County Cllr Brook reported that: - He is having a meeting with Tegan Preston of Highways to discuss priorities for road improvements. He asked the Clerk to collect information of roads/ areas that are particularly bad and forward it to him for the meeting.(date tba) Action All Cllrs and Clerk
The County Council will continue to lobby about the problem of Educational Formula Funding in Devon. Eighty MPs have signed a letter to the Treasury on this topic. Cllr Brook commented on the dedication of the teachers working under these conditions.
The following questions were raised:- 1) Can ‘road closed’ signs please have a ‘from’ and ‘to’ on them to avoid people following diversions unnecessarily? Also, diversions given do not always seem practical. Cllr Brooks said that Highways has to put diversions on two way roads to allow lorries to pass and this is difficult in Devon. Cllr Radclyffe also said that Charles Eden has been really good at updating people on the Teign Valley Face Book page as to what roads are closed etc.
2) Are you involved in Climate Emergency Meetings? Cllr Brooks said he was not overly involved in these but the Council, in general, is. He said we do have to be sensible about these things and that it doea require a cultural change.
8.2 District Cllr Purser reported that:- Teignbridge is now recycling up to 56% of household waste which puts it up with the top Counties in the country, but there is still more to do.
There has been a lot of work done with rehousing rough sleepers in the area and, as a result, there is now only 1 rough sleeper.
Teignbridge has set up Emergency Climate meetings. Cllr Puser’s interest is solar panels and battery storage and he feels that it would help if these were introduced into Planning initiatives.
The following question was raised: - Can you explain 106? Cllr Purser said it means, basically, that if you are a new developer building 10 or more builds then you have to follow certain requirements. These can be a variety of things but a Parish Council can ask for certain things to be included. If there are less than 10 builds then there are still requirements although these may be due to change. So, 106 is basically a negotiation between Teignbrisge, DNPA, the Council and the developer. CIL is gradually taking over from 106. Cllr Purser said he was willing to help out with taking the Housing Survey forward and agreed to attend the September meeting when Janice Alexander will attend.
With his other hat of our representative/treasurer of the Cranbrook Charity, he reported that positions within the charity are up for election in October. He is willing to stand again but it must be formally agreed at a meeting. The Clerk will put on the September agenda. Action Clerk
9. Planning: - Applications -9.1 Teignbridge 19/00978/FUL Kelland Farm Dunsford- Single story side extension and two rear dormers. The Council made a site visit and supported the application. Decisions – none
10. A Dunsford Book - Cllr Hayes has met with the Author of the Moretonhampstead book and he has explained the process. The Parish Council gave some money towards it and photos were collected by a variety of people throught one year. They used a publisher in Newton Abbot. She will find out more details with a view to Dunsford producing a book from January 2020 to January 2021. Details will be put in the Parish Magazine to, hopefully, create interest in joining a working group. Cllr Hayes/Clerk
11. Housing Survey – this is to be deferred to the August meeting to allow Cllrs more time to read/digest the findings of the survey results. Action ALL Councillors
12. Payment of Clerk’s membership to the Society of Local Council Clerks – The Council resolved to pay for this membership. Action Clerk
13. Training/Meetings Attended
Cllr Heard – Village Hall meeting + meeting re grant for VH – Cllr Heard reported that the Village Hall had identified a need for reroofing to be carried out. The Clerk had forwarded information about a grant for Village Halls but it would only be about £1000 which wouldn’t cover the whole amount. Cllr Morris offered to help to complete applications for other grants available. Cllr Heard is to coordinating a meeting between the Chairman of the Village Hall and Helen Chessum, facilitator of the grant. Action Cllr Heard
Cllrs Morris, Radclyffe and Smallridge – Three Parish Meeting 10/06/19 – A useful meeting. Minutes had been circulated.
Cllr French - Chairmanship course – 12/06/19 – He found the course useful and reported that the two most important documents for the Council are the Agenda and the Standing Orders. He reminded the Council that they cannot discuss anything that is not on the Agenda and also they should try to stick to a time frame for the meeting.
Cllr Morris – Viridor rep for grant for VG – A good meeting and it is likely that we will be successful. The amount tends to depend on the number of other applications.
Cllr Hayes – Author of Moretonhampstead Book – covered in item 10
Training available – Cllr Radclyffe wishes to attend the Planning Course on 22/7/19
Cllr Heard wishes to attend the Planning Course on 21/11/19 Action Clerk
The Clerk reported that DALC are holding Good Councillor evening courses after the Summer
14. The Council discussed trialling an earlier start time of 7.30 and an end time of 9.45 but, due to other commitments of some Cllrs, it was agreed to continue meeting at 7.45 pm but have an end time of 9.45 pm or earlier. To keep to a time frame it was suggested that we try to produce a more visible format for items ongoing so they don’t have to be revisited/discussed twice. Action Cllrs Radclyffe/Matthews
15. Matters brought forward by the Chairman (for information only /possible addition to next month’s agenda)
Cllr Radclyffe is attending the Climate Emergency meeting on 4th July.
The gift for the retired Chairman, John Saunders, purchased by the Clerk was approved by the Council and the majority of the Councillors have agreed to contribute. Presentation tba.
Cllrs Hayes, French and Matthews will meet as part of the Parish Plan sub committee to discuss community gardens.
It was reported that the Higher path towards the allottments have an infestation of wood ants and that the hedge needs cutting back. This is making the path quite dangerous as there is a drop to the road. Cllr Matthews has attempted to clear the ants and will do a temporary job with the hedge. This would have been done by the lengthsman in the past.
The footpath from the Court to the stile is very untidy. It used to be maintained by someone who has since moved from the village. Guy and Alison Arnold have offered to strim it but wondered if they need permission. It was thought that they don’t need permission but that Pete Rich, DNP Ranger should be informed. Cllr Heard offered to liaise. Action Cllr Heard
It was noted that a lot of notices had been put up on road signs in the village and this should be monitored.
Cllr Hayes is attending the National Park Forum on 10th July as the Barn Owl Trust would like its members to put pressure on DNP. Cllrs French and Radclyffe normally attend these meetings as representatives of the Council.
A set of keys for the Village Hall dressing room was allocated to Cllr French, as Chairman. These came from Janet Beech, the Bookings Secretary for the Village Hall.
16. Date of next meeting Tuesday August 6th 2019 at the Village Hall Dressing Rooms, Dunsford, at 7.45 pm
There being no other business, the Chairman closed the meeting at 9.45 pm
Signed as a true record……………………………………………………. Cllr P French (Chairman)
Email circulation during the past month
- Weekly News Digests Rural Services Network
- Teignbridge District Council weekly list of applications for planning
- Options appraisal from Housing Needs Survey
- RSN Rural Funding Digest
- Rural Bulletin
- Info Gaydon and sons
- Love Devon Magazine
- SW e- alert 4th June
- Raising of the Armed Forces Flag info 24/6
- Planning Café info
- Rural futures Conference info
- Review of the re use Credit Scheme
- Road closure notices
- Final records of DPC Audit 2019
- DNPA Annual Meeting info