Council meeting minutes
The Minutes and Agendas of previous meetings are available to download using the links provided below. The latest sets of minutes are available at the bottom of this page.
Apologies for the obscure download links.
|Annual Report (May)||https://goo.gl/mfDrZU|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/1umjFY|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/xdmPa1|
DUNSFORD PARISH COUNCIL
DRAFT Minutes of Meeting Held on Tuesday 4th September 2018
In the Village hall Dressing Rooms at 7.45 pm
PRESENT: P French (Vice Chairman), K Morris, C Radclyffe, G Dicker, Hannah Phipps, Claire Heard, County Cllr J Brook (from 8 05 pm) and the Clerk, Lynne Ogden.
In the absence of the Chairman, Cllr French (Vice Chairman) chaired the meeting.
He welcomed Claire Heard, as a new Councillor, and Janice Alexander (Rural Housing Enabler from Devon Communities Together) to the meeting.
Janice explained her role in working closely with Planners at Teignbridge and Dartmoor and smaller rural villages, in relation to housing needs. She, along with Parish Councils, can organise a survey to be conducted which will highlight the needs of the Parish. This can then be used to support planning applications for new housing. Issues arising from the last survey were discussed and Janice said that, now, the process is Parish or Community led rather than Developer led which makes a difference. The next step is for Janice to do an appraisal, with the Parish Council and Teignbridge/DNPA, for the Council to decide whether it wants to go ahead with a survey or not. There will be some cost to the Council to do this. Janice recommended that the survey shouldn’t be done in November or December, so the Council will revisit this next Spring.
1. APOLOGIES were received from J Saunders (Chairman), P Hayes and District Cllr A. Ford
2. DECLARATION OF INTEREST None
2.1 Formal Declaration of acceptance of Office.
The new Councillor, Claire Heard, signed the appropriate paperwork.
3.MINUTES The minutes of the August 2018 meeting had been distributed, were approved and signed.
4. PROGRESS REPORTS
4.1 All action points from last meeting had been completed and Cllrs were updated.
4.2 Clerk’s report had been emailed to Cllrs beforehand. 5 items had been added since and these were read out.
4.3 Bus Route 359. Suzanne Cosgrave has organised a survey, with regard to this, and will be travelling on the route to get passengers to complete it. The survey was given to the Councillors to complete.
4.4 Dog Bin at Steps Bridge. It was agreed that weekly emptying was required all Summer, but that fortnightly might be enough in Autumn. The final decision was deferred, and monitoring will continue. Action Cllrs continue to monitor
4.5 Highways response re sinking hole by Village Hall. They reported back that it may very well be that there is an underground spring which is leading to the sinking over time. If they
were to carry out a full investigation, the road would have to be closed for at least a week and, depending what is found, possibly much longer. The last patch has lasted three years,
and this work would only take a couple of hours, so it would seem sensible to try and keep disruption and cost to a minimum. Therefore, they will patch over the depression, bringing
the surface up level and continue to monitor the area.
5. CORRESPONDENCE List of correspondence received by email listed overleaf. Hard copies received: -
Gambling Act Consultation letter (posted on noticeboard+ website)
DALC Annual Report and Commemorative booklet
Devon Communities Together – renewal of membership
6.1 Updated balances C/A £7663.68 as at 20/8/18 BBI/A £1823.39 as at 9/7/18
It was agreed to pay the following: -
6.2 Clerk’s Salary 4 weeks - 40hours - Gross pay £392.32 Net pay to Clerk £313.92(Tax owing to HMRC £78.40 to be included in payment for this quarter) + expenses £83.88
Total to Clerk - £397.80 (chq 1269)
6.3 HMRC Quarterly p/ment (July, August and September) - £260 (chq 1270)
The Council agreed to renew the membership for Devon Communities at the next meeting
7. VILLAGE GREEN REPORT (Cllr Morris) Cllr Morris reported that the bench is now beyond repair and needs to be removed. Cllr Phipps offered to remove and dispose of it.
7.1 The plastic coating has been removed from the hanging ropes. The Contract for VG maintenance will be updated next year in time for renewal of the Contract.
7.2 The ROSPA report: - all Medium risk items have been addressed or are being got rid of anyway. The Multiplay is being replaced as recommended. The mat under the tyre is still a
trip hazard and needs to be addressed. Nothing was rated as High Risk.
Cllr Morris raised the possibility of buying another recycling bin as there is still grant money left to spend. (put on agenda) Action Cllr Phipps and Cllr Morris and Clerk
8. DNPA, DISTRICT & COUNTY COUNCILLOR’S REPORTS
Report received from District Cllr A Ford (see attached)
8.1 District Cllr Ford wishes to arrange a meeting with Matt Barrow from Connecting Devon and Somerset and is looking for a venue. The Council discussed this and felt they were not
able to offer to host this as the Village Hall is used every week day evening and the Dressing Rooms would not be big enough. They would be interested in attending the meeting.
Action Clerk to confirm VH availability and contact Cllr Ford
County Cllr Jerry Brook reported that the County Farm’s estate project was working very well and was bringing in some very entrepreneurial young people. He also said that the
County was mainly on budget, apart from Children and Young People’s services and that the Financial Situation would be reported at the next Cabinet meeting. Cllr Brook left the
meeting at 8.30 pm
9. PLANNING: -
9.1 Bigport Farm DNPA 0337/18 Amended plans for info only
9.2 Old Cawte Farm DNPA 0445/15 Conversion of existing workshop to residential annexe and construction of new w/shop + 0425/18 Alterations in roof light and window.
Decisions -none received
10. STANDING ORDERS FOR DPC - There was some discussion, but it was agreed to make this the main agenda item for next meeting. Action Clerk
11. TRAINING: - It was agreed that Cllrs Heard and Phipps could attend the new Cllrs Course on 29/11/18 and that the Clerk would attend the DALC AGM + Conference on 3/10/18 Action Clerk to book
12. BLOCKED DRAINS (Cllr Hayes) It was agreed to postpone this until Cllr Hayes was present.
13. MATTERS BROUGHT FORWARD BY THE CHAIRMAN (for information only)
Cllr Phipps reported that she was aware that the cork on the Briton Street notice board was peeling. She will deal with this.
She also said that Andrew Smallridge had a piece of granite that he would like to have engraved and place in Butt’s Pond. Would the Council pay to have it engraved?
Action Cllr Phipps will get a quote / Clerk to put on agenda for a future meeting
The next meeting will be on Tuesday, 2 nd October at 7.45 in the Dressing Room of the Village Hall.
There being no other business, the Vice Chairman closed the meeting at 9.43 pm
Signed as a true record………………………………………………….. Cllr J Saunders (Chairman)
Email circulation during the past month
Weekly News Digests Rural Services Network
Teignbridge District Council weekly list of applications for planning
Public Consultation on the Draft NA3 Wolborough Development Framework
Dartmoor Devil Cycle ride info 28 th October 18
Devon Food Waste Conference details (also posted on PC n/board)
Asset Based Community Development Training for Town & Parish Clerks
Standing Orders- work in progress; to consider for discussion at September meeting