Council meeting minutes
The Minutes and Agendas of previous meetings are available to download using the links provided below. The latest sets of minutes are available at the bottom of this page.
Apologies for the obscure download links.
|Annual Meeting (May)||http://bit.ly/2IRNi40|
|Annual Report (May)||http://bit.ly/2K7caG9||https://goo.gl/mfDrZU|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/1umjFY|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/xdmPa1|
DUNSFORD PARISH COUNCIL
DRAFT Minutes of meeting held on Tuesday 5th November 2019
Present: Cllrs P French, C Heard, C Radclyffe, D Gardner, A Smallridge, K Morris, H Phipps, P Hayes, County Cllr Brooks and the Clerk, Lynne Ogden. One member of the public attended the meeting.
1. Apologies District Cllr Purser and Cllr Matthews
2. Declaration of Interest Register of Interests: None
3. Minutes – The minutes of the meeting on October 1st 2019 had been distributed, were approved and signed.
4. Progress reports
4.1 Action Points from last meeting- All action points had been addressed and the Clerk updated the Council on those points not on the agenda.
4.2 Clerk’s report – had been sent to all Cllrs.
4.3 Village signage – The Council discussed the responses from Highways and SJB signs and decided they needed more time to make a decision. The Clerk will resend all the information and the Council will consider this ready to make a decision next month. Action Clerk and All Cllrs
4.4 Village Noticeboards – The Clerk and Church are due to meet with Tom Lines next week to begin work on the locked noticeboards. With reference to the unlocked noticeboards, it was decided that Cllrs Heard and Phipps will continue to monitor and organise them but that notification of this was not necessary. Action Clerk/Cllrs Heard and Phipps
4.5 A Dunsford Book- Cllr Hayes assured the Council that any upfront funding requested would not be needed till just before publishing began so would not be for a long time yet. She has got two people to contact re photos for the book. Action Cllr Hayes
4.6 Snow Warden – No interest has been shown in becoming a snow warden as yet.
4.7 Village dog bin – addressed at item12
5. Correspondence: - List of correspondence sent to Cllrs, by email, listed overleaf
6.1.C/A £10352.46 as at 11/10/19 BBI/A £1824.38 as at 09/09/19
Income – £2000 Rural Aid Grant
The Council resolved to pay the following invoices: -
6.2 Clerk’s Salary – 5 weeks x 10 hours a week - Gross pay £528.50 Net pay to Clerk £422.90 (Tax to HMRC £105.60 to be pd in Q3) + exp. of £66.24
Total to Clerk - £489.14 chq 1317
6.3 Budget- the discussion continued and the Cllrs were asked to bring ideas and details of funding needed for specific projects to be included next year.
6.4 The legality of the Council assisting with the maintenance of church grounds was discussed. The Council agreed that it would like to continue supporting the upkeep of the Parish grounds, in some form. Cllr French will liaise with the Church. Action Cllr French
7.Village Green Report - Cllr Morris reported that she found only one piece of litter on her last inspection, which was pleasing, but that there is the annual problem of leaves. When they have all fallen, volunteers will be needed to clear them. A piece of the old equipment has become slippery in this weather and this needs to be monitored for safety. She is still waiting for the Wickstead Rep. to come for a meeting to discuss when the new equipment is being installed. Action Cllr Morris
8.DNPA, District and County Councillors’ reports
8.1 District Cllr Purser sent his apologies but reported that: -
1) A super-fast broadband contribution of £250k plus match funding of a further £250k has been agreed to support broadband provision in hard to reach rural areas in Teignbridge. 2) Work has started on reviewing the Local Strategic plan which impacts the surrounding TDC parishes with some impact on those parts of Dunsford parish outside Dartmoor national park. Similar work has started on the Greater Exeter Strategic Plan. 3) Teignbridge has agreed a ban on the sale of real fur on tdc owned land or TDC run markets. 4) TDC has agreed to support Fairtrade products where this does not conflict with support for local producers and or has a significant impact on climate change.
8.2 County Cllr Brook reported that: -
1) He has had confirmation of how stretched funding is for Adult Care in the County and can foresee that this will have to be found from Council Tax. 2) there has been a spike in young people needing assistance so some are being homed in a caravan park. 3) the Ministry of Transport has realised that Devon Highways needs more funding. 4) He still has some of his funding which is available for local Councils to apply for. The Council mentioned that there were still a lot of road signs left around from the last lot of road closures. He agreed to talk to Highways.
9. Planning: -
9.1 DNPA 0473/19 Springfield Dunsford - Erection of two storey extension, new garage and landscaping. The Council made a site visit and supported this application with a note that the garage should remain ancillary to the house.
9.2 Teignbridge 19/01916 - Change of use to include stud farm and agriculture Moorview House, Dunsford.
9.3 DNPA 0474/19 Construction of horse exercise area St Nicholas, Dunsford
9.4 Teignbridge 19/01914/LBC Brook Farm House, Dunsford – reroofing of main building and associated repairs to fascias/soffits, upgrading of insulation and timber repairs.
The Council had no objection to 9.2,9.3,9.4 and decided sites visits were not necessary.
Decisions 9.5 -None
10. Housing Survey – Cllr Radclyffe reported on behalf of the Parish Plan subcommittee. He said that they had met with Janice Alexander (Rural Housing Enabler for Devon Communities Together), Mary Ridgway (Housing Enabler for Teignbridge) and Cheryl Stansbury (Planning Enabler from Dartmoor National Park). They had discussed the aspects of the survey and project that needed to be considered. This included the sites available, the use of Passivhaus design or a 'fabric first’ approach and the problems of sewerage and dealings with South West Water. It was also stated that tenancies were now for five or seven years and not for life. The following developments were held up as good examples: -Higher Shippon development in Cheriton Bishop (by Hastoe) and Widecombe in the Moor. Janice will now coordinate a review of the sites available in Dunsford, from a planning point-of-view, and they will all meet again in the New Year to discuss the findings. The possible sites will then be assessed in terms of financial viability. There will then be some open public meetings to enable the Parish to look at the viable sites and have a chance to vote on them. The Councillors reported that they were very impressed with the professionalism of the people they met with and that it was a very positive meeting. The Chairman thanked Cllr Radclyffe for his report.
11. Speeding in the Village – Cllr Gardner shared the size of signs, that were acceptable to Highways, with the Council. He also said that the project needs to be self-financing at first but that there were opportunities to get 50% back. He had identified three sites where the signs should go these being – 1) on the street lamp by Berry Lane, 2) by the phone box and 3) in Briton Street. Cllr Heard reported that a parishioner who lives in Briton Street had offered to have a sign on her bank. Cllr Gardner said that granite sets were not an option due to the cost and that the roads would need to be closed to install them. The Clerk had liaised with the school and they were keen to be involved. They also requested that a standard school sign could be included in the scheme. Types of poster/signs were discussed and it was agreed that the Council would give some incentive for the children to provide them, maybe in the form of book tokens. The Clerk will get back to the school to inform them of the Council’s ideas. Action Clerk
12. Dog bins – The red dog bin in the centre of the village had been unpleasant for the immediate residents in the hot weather this year and the Council was asked to consider an alternative. Cllrs Radclyffe, Morris, Smallridge and the Clerk met with Steve Rammage from Teignbridge to consider the various options of different bins. This information was fed back to the Council and the result was that they would purchase a new 180L bin to take the place of the bin by the Church. A notice would be put on the present dog bin to say that it was going to be removed in the future and that people should begin to use the new bin. Steve Rammage had agreed that both bins could continue to be emptied for a short time. The Clerk will liaise with S. Rammage to implement this. Action Clerk
13. Training/Meetings Attended –
4/10/19 Highways Conference – The Clerk
17/10/19 Introduction to VAT – The Clerk
21/10/19 Parish Plan Subcommittee (Housing + Infrastructure) – Cllrs French, Morris and Radclyffe
23/10/19 DALC AGM and Conference – Cllr Radclyffe and the Clerk
Training /Meetings Available: -
21/11/19 – Training/Planning – Cllrs Radclyffe, Heard and Matthews are booked on this course
14. Management of verges – The Clerk had received an email from a Parishioner who is interested in the way that grass verges in Dunsford could be managed so as to support wildlife and maximise environmental benefit. Plant life Booklets, provided by the Parishioner, were given out and various parts of the village were discussed as areas that might be suitable. It was agreed that it was a good idea for biodiversity reasons but that it would need managing, especially with any problem species. It was also noted that the Council, itself, does not own any of the verges so it would be up to individual landowners to cooperate with this idea and that, on the main road, most verges belongs to Devon Highways. The Clerk will report back to the parishioner involved. Action Clerk
15. Lengsthman for Dunsford- The Council decided that they do want to proceed with employing a lengsthman. Cllrs Smallridge and Gardner offered to create a list of tasks that need doing and their frequency and bring it to the next meeting. The Clerk will put a notice of intention in the Parish Magazine. Action Clerk
16. Matters brought forward by the Chairman (for information only /possible addition to next month’s agenda
1) The company Airband is offering Broadband in the village and, if it gets ten customers, it will give the Village Hall Broadband for free.
2) The bollard by the school has been knocked down again and it was suggested that it be removed and the cobbles be replaced.
3) It was noted that large tractors had been driving very fast through the village. It is thought they were contractors and the Clerk was asked to contact the Parishioner involved to state the concern of the Council. Action Clerk
15. Date of next meeting Tuesday December 3rd 2019 at the Village Hall Dressing Rooms, Dunsford, at 7.45 pm
There being no other business, the Chairman closed the meeting at 9.50 pm
Signed as a true record……………………………………………………. Cllr P French (Chairman)
Email circulation during the past month
- Teignbridge District Council weekly list of applications for planning
- Rural Services Network Bulletin
- DALC newsletters
- DNP planning applications
- Teignbridge planning application
- Info on Micro business research
- Devon Dark Skies event 31/10
- Housing Stake Holders event
- ROSPA conference info
- Receipt of 2nd half of precept
- Reminder for Village skip
- Planning Café web info
- Update to Planning Committee scheme
- Dartmoor National Park forum info
- Recycle Devon Thank you awards
- Devon Communities Together AGM notice
- Marine Plastics Products info
- Devon Climate Emergency info
- Precept info from Teignbridge for 2020 -2021