Village of Dunsford, Devon


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Council meeting minutes

The Minutes and Agendas of previous meetings are available to download using the links provided below.  The latest sets of minutes are available at the bottom of this page.

2018           Minutes           Agenda
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February       
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March https://goo.gl/eS12fS
2017           Minutes
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Annual Report https://goo.gl/1umjFY

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Annual Report    
2015           Minutes
          Agenda
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June    
July    
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December https://goo.gl/8s5Khi
Annual Report    


 

DUNSFORD PARISH COUNCIL
Minutes of Meeting Held on Tuesday
2 nd January 2018
In the Village hall Dressing Rooms at 7 45 pm
1a PRESENT:
J Saunders (Chairman), R Peake, H Phipps, K Morris, P Hayes, C Radclyffe, G Dicker, County
Councillor J Brooke, the Clerk Lynne Ogden

1b APOLOGIES K MacEacharn, P French
The Chairman wished everyone a Happy New Year and welcomed the new Clerk, Lynne
Ogden
2 DECLARATION OF INTEREST None

County Cllr Jerry Brooke was asked to speak first as he had another meeting to attend. See
Item 12 for record.

3 MINUTES
The minutes of the 5 th December 2017 had been distributed and were approved and signed.
4 MATTERS ARISING NOT COVERED IN AGENDA
4.1 Grit bins -The bin at Lea Side has been replaced. The old one needs removing and Cllr
Dicker has agreed to do this. The location of the other bin is still to be decided. More grit is
needed. The Clerk is to contact Highways to refill the bins.
4.2 The noticeboard has not been fixed yet. It is still on going.
4.3 Butt’s Pond – work has not been completed but it is on the Council’s list to be done.


5 CORRESPONDENCE
5.1 The following had all been sent electronically to all councillors:-
Bridford Minutes
Daffodil Trot x2
Rural Services Newsletters
Risk Management Plan Consultation - completed and returned
Rural Vulnerability Services- Fuel Poverty
DNPA Plan/Dartmoor Local Plan
5.2 A letter has been received for nominations to the Queen’s Garden Party. It was agreed
that Cllr Morris should be nominated. The Clerk is to put in the nomination by 31/1/18.
5.3 Pinpoint – Cllr Radclyffe will look into whether this is relevant for the PC
6 PLANNING DECISION
6.1 17/02599/FUL -Westmoor- Outbuilding to ancillary accommodation- Granted.
Cllr Phipps said that work had already started.
7 FINANCE:
7.1 Copies of the bank account for Dunsford Parish Council, period 1 st April 2017 to 31 st
March 2018 (as at 02/01/18) were given to everybody present. The Current Account stands
at £9,202.93 and the Deposit Account stands at £1822.64
7.2 It was agreed to pay Mrs JF Beech £347.47 for Salary and Expenses.
7.3 Smatter insurance £124.08 and money for Hi Vis jackets £25 - it was agreed to pay this
and a cheques was written and signed for £149.08 to Guy Arnold as he has already paid out
for this.
7.4 DALC training course. Cheque was paid for £60.
7.5 Precept. This was discussed at the last meeting and everyone present was given figures
for information in order to make a decision at this meeting. It was agreed to keep the
Precept at £9,000, the same level as last year. The clerk will liaise with the Chairman and
complete the form to send off before 31/01/18

8 ADOPTION OF VARIOUS CODES OF PRACTICE
Cllr Radclyffe is gradually researching the Transparency codes and will liaise with Cllr French
to complete and put on the website.
9 DEFIBRILLATORS
Matthew Newbury is installing the one in the Village Hall in the first week of January. There
is a technical problem with the one due to go in the Garage but Liz Robin is in discussion
with all parties concerned to get this resolved. When they are installed, training courses will
be available in March.
10 VILLAGE GREEN REPORT
Due to the wet weather Cllr Morris has just done an overview but nothing looked out of
place apart from the old boiler and pipes that were left there from redoing the Village hall
heating. There is a latch off the oil tank door and it needs a new padlock. Western Power is
dealing with the trees that need cutting.
11 FOOTPATHS
Some footpaths have been checked and are fine. They were recorded. There are still some
outstanding so these will be carried forward to the next meeting.
12 COUNTY COUNCIL & DISTRICT COUNCIL REPORTS
County Councillor Brooke had nothing to report but would take questions and enquired if
the Parish Council was in need of money. He would like it to be of value to as many people
as possible.
12.1 Cllr Radclyffe raised the point of the state of the Council Budget. Cllr Brooke said that,
currently, the underspend outweighs the overspend. This is important as, if it goes in the
red, the amount simply comes off next year’s budget.
12.2 The Chairman said that the Village Hall had had to have a new boiler and asked would
this be eligible for a grant as the Parish Council are the trustees? Cllr Brooke said it could.
The Clerk needs to put in an application to County Cllr Brooke online.
12.3 Cllr Peake wanted to make Cllr Brooke aware that a burst pipe, near his property, was
leaking raw sewerage. The excess flood water had caused the pipe to burst. Cllr Peake has a
meeting with SWW tomorrow. County Cllr Brooke asked to be kept informed.
The Chairman thanked County Cllr Brooke for coming and he left the meeting.

13 ANY OTHER MATTERS
13.1 Cllr Radclyffe is working on getting the Parish Account on to the website so that we
comply with The Transparency Code. He asked for various pieces of information to be
collected which the Clerk will collate and pass on.
13.2 Cllr Phipps raised the point that the raised footpath from Butt’s is half covered with
mud and ant hills. She said she would organise the removal of it, if the PC wanted. It was
agreed they did.
13.3 Lighting is still a problem in Briton Street and will be followed up.
13.4 An agenda item for the next meeting- that the clerk should be a signatory so that she
can speak to the bank on Parish matters.
The next meeting will be on Tuesday, February 6 th at 7.45 in the Dressing Room of the
Village Hall.
There being no other business, the Chairman closed the meeting at 9 pm.

Signed as a true record………………………………………………….. Cllr J Saunders (Chairman)
Date…………………………….

 

DUNSFORD PARISH COUNCIL

Draft Minutes of Meeting Held on Tuesday
5th. December 2017
In the Village Hall Dressing Rooms at 7.45pm


1a. PRESENT:
J Saunders (Chairman), H.Phipps, K Morris, R.Peake, P French,
Minutes taken by Janet Beech
2 members of the public were present plus Mr. Peter Harper – DNPA rep for Dunsford.  Mr. A.Holland advised the Council that he was hoping to arrange a charity 10K run in the Spring – this would be around the Dunsford area and hoped that the Parish Council would have no objections. This would probably mean one of the roads into Dunsford would need to be closed.  The Parish Council had no objections, but suggested that in order to avoid as much disruption as possible,   a Sunday would be the best day to hold this event.  More details would be advised nearer the time.
Mr. Guy Arnold asked if the parish Council would be willing to pay for the yearly Insurance due for the Smatter Group  - this would be £124.08 and if possible an extra £25.00 towards the cost of High Vis. Jackets for the group.
Mr. Peter Harper of DNPA introduced himself and informed the Council that DNP are in the process of reviewing all their various planning issues. He also mentioned that there are various organisations which have money available for projects that the Parish Council might be involved in – Greater Dartmoor Leaf – Your Dartmoor Fund.
DNP would be putting press releases in the local parish magazines.


1b. APOLOGIES:  - Katie MacEacharn, Pip Hayes, Graham Dicker, Charlie Radclyffe, District Councillor Amanda Ford

2. DECLARATION OF INTEREST:
Karen Morris – Item 7

3. MINUTES:
The minutes of the 7th. November meeting had been distributed and  were approved and signed.
 
4. MATTERS ARISING:
a). Grit Bins – The bin situated at Lea Side would be replaced next week – the Chairman to confirm the position of the other bin in the area at the top of Briton Street.
b). Repair to Notice Board in Briton Street – Mr Ray Sharland  is working on this.
c). Butts Pond – Highways have visited the site but nothing has been done yet – the         clerk to chase.
d). Precept for 2018/19 – Councillors were given a breakdown of estimated cost for the year – these to be studied and a decision on the precept would be made at the January meeting



5. CORRESPONDENCE:
Devon Fire & Rescue Service – Survey –Cllr French to respond on behalf of the Council.
Sent electronically:

Bridford Minutes
DNPA – Rep for Dunsford – Peter Harper
Rural Services Newsletters
External Auditors
Transparency Code Funding
TDC changes to Electors Fund
DALC Newsletter
Rural Vulnerability Services
TDC Precept 2018/19
DCC highways Maintenance Community Enhancement Fund - Grant

6. PLANNING:
17/0259/FUL – Westmoor – The site has been visited and the Council had no objection subject to the building remaining ancillary to the main house.

7. FINANCE:
C/A  £ 9402.44  D/A  £1822.64
 It was agree to pay the following:
Mrs.C.Blake – for secretarial work -   £ 60.00
Mrs.J.F.Beech – Salary & Expenses - £347.47
Mr.P.Morris – New padlock  -            £  10.44
Dunsford V.Hall – Hire June – Dec -  £  42.00

Deposit of £145.00 had been made as donation towards the defibrillator- (£100-00 from Queen’s Birthday event - £45.00 from a concert - £5.00 private donation)

County Councillor Jerry Brook joined the meeting and was invited to speak next
8.  COUNTY COUNCIL REPORT
Devon County Council Local Enterprise Partnership are going to form a joint committee with Devon County Council. Somerset County Council and all other local authorities.  It is hoped that this will enable them to get better funding from central government.
The Apprenticeship scheme is going well in Devon.
Backlog maintenance is now up to date and more money has been given for various projects.
The government has allocated more money for potholes in the Budget and Devon County Council hopes to be in the black in the next financial year.
Cllr Brook then wished everyone a Happy Christmas and left the meeting.

9. ADOPTION OF VARIOUS CODES OF PRACTICE:
Transparency Code – Risk Assessment – Code of Conduct – Internal Control –       Disciplinary code –Expenses – Contract of Employment and Job Description
  These were agreed  with amendments. Cllr Radclyffe would do this.


10 .DEFIBRILLATOR:  These have been received and installation will follow shortly, there  is enough in the defibrillator account to pay for this.

11. VILLAGE GREEN REPORT:
Karen Morris reported that the trees have now been cut back. All play equipment is in good order.  Mr. Dicker reported that some of the trees are getting very close to the power lines – Clerk to contact SWEB – he also mentioned that one of the posts on the older equipment looks in need of repair – Cllr. Morris to check.

12. VILLAGE GREEN ENHANCEMENT POSITION/FUNDING:
Nothing to report at this time more work will be done when the weather improves in the Spring. Cllr. Morris re-iterated that there would be an open day around Easter time by which time it is hoped the new paths will be laid.

13. ANNUAL FOOTPATHS INSPECTION
Some Councillors reported on the footpaths they had inspected, all should be done by the time of the next meeting.

14. ANY OTHER MATTERS ARISING:
The white line outside the school needs re-painting- clerk to contact Highways
The light outside Doone Cottage still not working – would be reported again
There will be a meeting on January 31st  in the Dressing Room to guage community support for the Syrian Refugees.
There is a damaged fence on the B3193  100yds from Farrants Cross – to be reported.

The next meeting will be on Tuesday 2nd January 2018 at 7.45pm in the Dressing Room ( Church Cottage)??/

There being no other business, the Chairman closed the meeting at 9.30pm.

Into Committee to decide on new Parish Clerk




Signed as a true record………………………………Cllr J Saunders (Chairman)


Date…………………….





 

DUNSFORD PARISH COUNCIL
Draft Minutes of Meeting Held on Tuesday 7th November 2017
In the Village Hall Dressing Rooms at 7.45pm

The Chairman asked members to spend a few moments of quiet reflection in memory of Mr. Jeremy Lucas who will be sadly missed as Clerk to the Council.

Suzanne Cosgrave presented her findings on the various policies that need to be put in place for Dunsford Parish Council in order to comply with current regulations – these included Contract of Employment/Job Description/Expenses Policy/Disciplinary Policy and several others. Because of the need for transparency some of these need to be put on the Council’s website.  The insurance details also need to be checked to make sure the Council’s laptop and printer (currently kept in the clerk’s home) are covered. A summary of these will be forwarded electronically.


1a. PRESENT:
J Saunders (Chairman), H.Phipps, K Morris, G Dicker, K MacEacharn, C Radclyffe, R.Peake, P French, P Hayes. Minutes taken by: Janet Beech

1b. APOLOGIES:  - None

2. DECLARATION OF INTEREST:
No declarations made.

3. MINUTES:
The minutes of the 3rd. October meeting had been distributed and after two amendments
 were approved and signed.
 
4. MATTERS ARISING:
a). Grit Bins – These have been received – One to replace the broken bin at Lea Side – Councillors were asked to help empty the old one and refill the new one on Saturday morning in the hope that the old one could be taken to the Rural Skip Collection at Butts   It was suggested that the other one would be useful at the centre of the village the landlord of the Royal Oak would be approached to see if it could be sited in the Car Park.
b). Repair to Notice Board in Briton Street – Mr Ray Sharland to be asked to repair this with Plywood and then cork tiles would be glued on and varnished so that it would then be easier to stick drawing pins into it.
c). Butts Pond – The clerk is still waiting for a reply from Highways- will chase.

5. CORRESPONDENCE:
TDC – Executive, Overview Committee
A ThankYou letter from Dunsford Parochial Church Council for the grant.
Sent electronically:
    Various Road Closure notices  
    DALC Newsletter   DCC Highway Maintenance Community Enhancement Fund- Grant
    TDC Planning Applications  -  Various Council Policies
    TDC Precept 2018/19

6. PLANNING: Application:
17/02519/FUL -Lower Warnscombe –Workshop and store for Mr.S.Devanay – Visited - No Objection subject to remaining ancillary to main house.                                         17/0259/FUL – Westmoor – Outbuilding for ancillary accommodation for Mr.& Mrs.P.Gray-to be visited.

7. FINANCE:
C/A  £ 13,318.84  D/A  £1822.64
 
It was agree to pay the following:
Plantscape – for Grit Bins               £222.00 Chq 1223
DALC – AGM ticket                     £ 50.00   Chq 1224
Grant Thornton –External Audit   £120.00  Chq 1225
British Heart Foundation               £  50.00  Chq 1226     ( In memory of Mr.J.Lucas)

8. PARISH PLAN REVIEW:
Mr. Paul French reported that the draft plan has now been adopted and is now the full plan and notification of this has been put in the Parish Magazine . Team Leaders have been nominated and the committee will have a 3 monthly review – Dec/March/June/Aug

District Councillor – Amanda Ford  arrived.

9.DEFIBRILLATOR: Liz Robin would like a cheque For £ 3474.00  to pay for these so that work can commence to establish the suitability of the suggested locations.  Clerk would contact Liz to obtain paperwork before raising a cheque.

10. DISTRICT COUNCIL REPORT
Amanda Ford said that although she has moved she will still be able to attend the Council meetings. There will be a cut in the Central Government Grant to the District Council in 2020 and this will probably result in Council Tax being increased.  
Police coverage – our PCSO has a very large area to cover but it was stressed that people should report any crimes so that the statistics show that there is a need for more police presence in our area.
TDC  have an initiative “ Help to Heat” which is targeted at rented and private properties- contact housing@teignbridge.go.uk   Details of this to be put in the parish magazine.
Amanda Ford left the meeting.

11. VILLAGE GREEN REPORT:
Karen Morris reported that the trees have still not been cut back- Mr. Dicker was reminded to do this. All play equipment is in good order.  Mr. Morris has put a padlock on the gate at the top of the steps as it was swinging open and the catch had broken.  Keys given to the Chairman and Village Hall. Payment for this would be made at the December meeting.  Leaves need to be picked up.

12. VILLAGE GREEN ENHANCEMENT POSITION/FUNDING:
Still to be purchased – Litter Bin, Football Net, Baby Swing which can be purchased from money still available in the account.  There is also provision of £4000.00 to be spent before March 2018 which will be used for making paths in the Green to make it more  accessible.
An open day would be held in the Spring by which time it is hoped all this work will be done.

13. ANNUAL FOOTPATHS INSPECTION
Councillors all agreed to walk the footpaths allocated to them and report back on their condition. The footpath from The Old Vicarage to B3212 has some fallen trees  Paul French said he would try to clear these.

14. ANY OTHER MATTERS ARISING:
Pip Hayes said that further efforts should be made to improve the wi-fi connection to the Village Hall.  Charlie Radclyffe would look into this.
It was suggested that when the new clerk was in post the minutes should be laid out more in line with current styles.

There being no other business, the Chairman closed the meeting at 9.20pm.

Signed as a true record………………………………Cllr J Saunders Chairman

Date…………………….

Council then went into committee


 

 

DUNSFORD PARISH COUNCIL
Approved Minutes of Meeting Held on Tuesday
3"" October 2017
In the Village Hall Dressing Rooms at 7.45pm

la. PRESENT:
H Phipps, J Saunders, K Morris, G Dicker, K MacEacharn, C Radclyffe, R Peake, P French,
P Hayes, 1 member of the public. Minutes taken by: C Blake.

lb. APOLOGIES:
District Councillor A Ford. Cllr J Brook.

2. DECLARATION OF INTEREST:
No declarations made.

3. MINUTES:
The minutes of the 5'*^ September meeting had been distributed and were approved and
signed.

4. MATTERS ARISING:
a. Two yellow 400 litre grit bins have been ordered, and will be delivered to Cllr H Phipps.
One to replace the bin at Leaside that is damaged. Assess the others for state of repair.
Possibly look to site the other new bin in the centre of the village. The wooden grit bin
opposite East Butts has been repaired by A Smallridge.
b. Village looks better after recent SMATTER village tidy session. Clerk to send thank-you
letter to Mr Arnold. Weeds are growing up already, discussed use of weed killer to control
them better. Abstained. Council agreed that this was the responsibility of the individual
householder.
c. DNP Settlement Profile. Reply has been sent, but corrections have not been accepted, as need evidence that we have been in correspondence with the contractor on this matter. Clerk to write to Contractor and SW directly to clarify. Cllr P French to reply to DNP with update.

5. CORRESPONDENCE:
Nothing to report.

6. PLANNING:
Decision:
Application: Dunsford - Wamscombe. Proposed: Partial cladding of dwelling. Applicant: Mr
& Mrs Greenman. Approved.

7. FINANCE:
Cllrs. made a unanimous decision to pay the following:
G Dicker - Grounds Maintenance
J Lucas — Clerks salary September 2017, plus backdated increase for 5 months.
J Lucas - Clerks expenses September 2017.

8. PARISH PLAN REVIEW:
Meeting on Thursday to develop and launch action plan. On Agenda for next month.

9.DEFIBRILLATOR:Two defibrillators have been ordered. One to be located at the Village
Hall, the other to be located at Moor Park Garage.

10. VILLAGE GREEN REPORT:
Needs a good sweep. 0 Dicker to cut tree branches back. K Morris getting quotes to relay
some of the ground surface within the play area.

11. VILLAGE GREEN ENHANCEMENT POSITION/FUNDING:
K Morris intending to apply for Electors Fund grant in Feb 18, and Hastoe grant Apr 18.

12. MEETINGS ATTENDED:
Cllrs P French and H Phipps attended SMATTER meeting.
Cllr C Radclyffe attended Church Review meeting.

13. DISTRICT & COUNTY COUNCIL REPORTS:
Nothing to Report.

14. CLERKS CONTRACT:
Suzanne Cosgrave is awaiting further infonnation before review can be completed. To be
added to Next month's agenda.

15. ANY OTHER BUSINESS:
Ian and Sarah Walker thanked Council for site visit attendance and support of planning
application.
Noticeboard by the Bus Stop. Some repairs need. K Morris to speak to Ray Sharland about
getting this fixed.
Query over number of emails - these are all required.
Butts Pond - Richard Hill has already cut the hedge at Butts with thanks. Clerk is speaking to Teignbridge re getting the pond cleared and dug out to avoid flooding over winter... ongoing.
Dunsford main through road has been marked up to be filled, possible to request that layby filled at same time? This is at control of Council, so not an option.

There being no other business, the Chairman closed the meeting at 8.40pm.

Signed as a true record Cllr J Saunders Chairman

Date

 

 

DUNSFORD PARISH COUNCIL

Minutes (Subject to Approval) of Meeting Held on Tuesday

5th September 2017 

 In the Village Hall Dressing Rooms at 7.45pm

1a. PRESENT: Cllrs R. Peake, P. French, H. Phipps, P. Hayes, K Morris, C Radclyffe. Pam Woods. DNP. two members of the public and Mr. J. Lucas.  Cllr. J. Saunders took the chair.

1b.APOLOGIES Cllr K MacEacharn, District Councillor A. Ford

2. DECLARATION OF INTEREST   Cllr Radclyffe for item 7.                              

3, MINUTES: The minutes of the 1st August meeting had been distributed and were approved and signed.

4. MATTERS ARISING:

a, After discussion it was agreed to purchase three new grit bins.

b. Tidiness of the Village was discussed and it was agreed that Cllrs French and Phipps attend the next Smatter meeting to co-ordinate local cleaning.

 

5. CORRESPONDENCE

TDC    Planning Committee   Executive Committee Overview & Scrutiny Committee

Put into public circulation via the Post Office: Devon Senior Voice

Electronic correspondence already distributed:

NHS Healthwatch   Magazine            DALC  News Updates & Bulletins      NBC Environment                                                                                                                                                                                         TDC –Lists of Planning Applications Composting Roadshow    Cllrs Brook & Ford- Road Closure

TDC – Electors Fund  DNP – List of Planning Applications     DCT - Various Issues and events

DCC – Newsletter   Road Closure   Minerals Report.   Woodland Trust – Fingle Lecture

Public Sector Network – Network Details     Rural Services Network  Various Newsletters

Public Sector Executive – Various Newsletters    Prepared Media - Various Newsletters  

Various Outdoor Equipment/Plants/ Promotion   PCS - Defibrillators   Sainsburys – Food Vouchers

NHS North Eastern & Western Devon – Healthy People    CCG Newsletter

SLCC – Conference & Events   Devon Communities Resilience Forum – News & Events

White Hill Direct – Equipment Suppliers     Noticeboards - Web    

 

6. PLANNING:

Decision:        

Mr. P. Palfrey, South Lendon Farm, Tedburn St. Mary. Proposed: Erection of Polytunnel with

associated soft landscaping. Approved

 

7. FINANCE: Cllrs. made a unanimous decision to pay the following:                        

J Lucas - Clerks salary August 2017 Chq 1216

J Lucas – Clerks expenses August 2017 Chq 1217

DALC – Course Fees & Booklets Chq 1218

C Radclyffe – Reimbursement of printing costs Chq 1219

 

It was agreed to amend Financial Regulations and Procedures and add the Clerk as a signatory on the proviso that the Clerk does not countersign any financial transaction which relates to the Clerk.

 

8. DARTMOOR NATIONAL PARK PLAN (DNP) – FORMAL COMMENTS 

The final draft was approved after reiterating that the Parish would not approve any further new development until the sewerage capacity had improved. It was agreed Cllr French should now submit our formal response to DNP

 

9. DEFIBRILLATOR:

The Clerk reported that sites for the defibrillators need to be agreed. Through the Chair the Village Hall Committee was formally asked if they would make available accessible,space for a defibrillator. Discussions are still ongoing with Moor Park Garage.

 

10. VILLAGE GREEN REPORT

All equipment was found satisfactory. Willow tree still needs to be pruned. It was agreed that the Clerk write to Cllr Dicker regarding cutting the tree branches back.

 

11 VILLAGE GREEN ENHANCEMENT POSITION/FUNDING.

Cllr Morris reported that she was currently compiling further grant applications.

 

12. MEETINGS ATTENDED

The Chairman and Cllr Phipps both attended the Village Hall Committee where funds are needed for roof repairs.

 

13. DISTRICT & COUNTY COUNCIL REPORTS.

County Councillor Brook reported on grants that are available and requested a list of road issues be emailed to him for him to follow-up

 

15. ANY OTHER BUSINESS: None

16. REMUNERATION COMMITTEE: The meeting went in to Camera and agreed to pay the Clerk Scale 2.

 

There being no other business the Chairman closed the meeting at 9.26 p.m.

 

Signed as a true record: …………………………… Cllr J. Saunders Chairman 

Date………………………        

 

 

DUNSFORD PARISH COUNCIL
Minutes (Subject to Approval) of Meeting Held on Tuesday
1st August 2017

In the Village Hall Dressing Rooms at 7.45pm
Pam Woods, who is our representative on Dartmoor National Park, gave an update on her activities and the Community Fund.
1a. PRESENT:                                                                                                                              
Cllrs R. Peake, P. French, H. Phipps, P. Hayes, K MacEacharn, K Morris, C Radclyffe,. Pam Woods. DNP. two members of the public and Mr. J. Lucas.  Cllr. J. Saunders took the chair.

1b.APOLOGIES Cllr G. Dicker and District Councillor A. Ford

2. DECLARATION OF INTEREST: None                                 

3, MINUTES:                                                                                                                                 
The minutes of the 4th July meeting had been distributed and were approved and signed.
4. MATTERS ARISING:
a, Cllrs. French, Hayes, Phipps and Radclyffe will draft a response for consideration of the DNP Plan at the next meeting.

5. CORRESPONDENCE
TDC    Planning Committee    Executive Committee     Overview Committee     Audit Scrutiny Committee
Put into public circulation via the Post Office: None    
Electronic correspondence already distributed:
NHS Health watch     Magazine    DALC      News Updates & Bulletins       Bridford Minutes                                                                                                                                                                                             TDC –Lists of Planning Applications Dog Survey       Ogwell Neighbourhood Development Plan     DNP – List of Planning Applications    Car Parking Fees       DCT    Various Issues and events
DCC – National Scams Awareness    Public Sector Network – Network Details         
Rural Services Network    Various Newsletters    Public Sector Executive – Various Newsletters
Prepared Media - Various Newsletters      Cllr Ford – Road Closure    Notice Boards Online
Various Outdoor Equipment/Plants/ Promotion    Mid Devon District – Volunteers required    
    
6. PLANNING:
Applications:
Proposed: Demolition of existing single-story kitchen and erection of replacement single story extension
and porch at Teign Vale Drewsteignton. Applicant Mr. I Walker. Application Supported

The following DNP Decision was accepted:

Applicant: Mr. S Ursell, Windout Farm Partnership. Location; DUNSFORD Corridge Farm.
Proposal: Election of Polytunnel with associated soft landscaping. Further details submitted following
decision taken n 6th June 2017 that prior approval of the siting, design and external appearance of the
proposed building was required. Proposal Accepted
Minutes of the meeting dated 1st August  2017 page 2

7. FINANCE: Cllrs. made a unanimous decision to pay the following:                         
J Lucas - Clerks salary July 2017 Chq 1213
J Lucas – Clerks expenses July 2017 Chq 1214
DALC – Membership Fee Chq 1215

8. PARISH PLAN REVIEW  
It was agreed that the 30th September will be the deadline for replies from the entry in the Parish Magizine

9. DEFIBRILLATOR:
The Clerk reported that the National Lottery has approved funding. Final papers will now be sent and training organised. The Committee expressed it thanks to Liz Robin for all her hard work.

10 REVIEW OF PROCEDURES & STANDING Orders (including planning)
DALC has issued new booklets on standards which the Clerk has put into distribution amongst Councilor’s. It was agreed that when everyone has read the booklets, Standing Order’s and Procedures will be reviewed.

It was agreed that the next application from Teignbridge District Council would be trialed in the normal manner to identify any real problems.

11. VILLAGE GREEN REPORT All equipment was found satisfactory. Willow tree still needs to be pruned. The issue of grass growing through new flooring has been inspected and a reply is awaited

12 VILLAGE GREEN ENHANCEMENT POSITION/FUNDING.
Cllr Morris reported that she hopes the current phase will be complete if we receive sufficient funding from the DNP Communities Fund.
                                                                                                                     
13. MEETINGS ATTENDED
The Clerk attended the Clerk’s Essentials course.

14. DISTRICT & COUNTY COUNCIL REPORTS. None

15. ANY OTHER BUSINESS
After noting comments from the start of the meeting. Discussion was held regarding Butts Pond being overgrown and the untidy state of the Village, particularly overgrowing weeds. It was agreed to report Butts Pond to Devon County Council and liaise with Smatter regarding Village tidy-up.

16. REMUNERATION COMMITTEE
No decision made

There being no other business the Chairman closed the meeting at 9.26 p.m.

Signed as a true record: …………………………… Cllr J. Saunders Chairman  
Date………………………        

 

 

DUNSFORD PARISH COUNCIL
Minutes (Subject to Approval) of Meeting Held on Tuesday
4th July 2017

In the Village Hall Dressing at 7.45pm
Charlie Radclyffe was welcomed to his first meeting as a Parish Councillor


1a. PRESENT:                                                                                                                              
Cllrs R. Peake, P. French, H. Phipps, P Hayes, G. Dicker, K MacEacharn, K Morris, C Radclyffe, County Councillor J. Brook, District Councillor Amanda Ford. one member of the public and Mr. J. Lucas.  Cllr. J. Saunders took the chair.

1b.APOLOGIES Cllr P. Hayes

2. DECLARATION OF INTEREST   Cllr G. Dicker                                

3, MINUTES:                                                                                                                                 
The minutes of the 6th June meeting had been distributed and were approved and signed.


4. MATTERS ARISING:
a, Transparency funding was discussed. It was agreed to look at funding for IT equipment, software and a new web site.

5. CORRESPONDENCE
TDC    Planning Committee    Executive Committee    
Put into public circulation via the Post Office: None    
Electronic correspondence already distributed:
NHS Healthwatch     Magazine    DALC      News Updates & Bulletins         
Christow Minutes    Bridford Minutes    TALC Agenda                                                                                                                                                                                                                    
TDC –Lists of Planning Applications      DNP – List of Planning Applications
DCC - Newsletter     Public Sector Network – Network Details     
Devon & Cornwall Police – Monthly Update        DNP - Local Plan    
Rural Services Network    Various Newsletters    Public Sector Executive – Various Newsletters
Prepared Media - Various Newsletters      Fingle Lecture     
Various Outdoor Equipment Promotion    Mid Devon District – Volunteers required    
DCT    Various Issues and events
    
6. PLANNING:
As issues regarding electronic planning applications have not been resolved it was agreed to review this issue fully at the next meeting.

7. FINANCE: Cllrs. made a unanimous decision to pay the following:                         
J Lucas - Clerks salary June 2017Chq 1211
J Lucas – Clerks expenses June 2017 Chq 1212


8. PARISH PLAN REVIEW  
It was agreed to purchase additional leaflet and to request that a leaflet is inserted in the Parish Magazine.

9. DEFIBRILLATOR:
The Clerk reported that the application had now been submitted to the National Lottery for funding.

10. VILLAGE GREEN REPORT All equipment was found satisfactory. Willow tree needs to be pruned. The issue of grass growing through new flooring is being reviewed with the manufacturer.

11. VILLAGE GREEN ENHANCEMENT POSITION/FUNDING.
Cllr Morris reported that the latest grant application had recently been inspected.                                                                                                                    


12. REMUNERATION COMMITTEE
Views on the NJC Pay Award request was received from Devon Communities Together (DCT). It was agreed each Councillor to respond to the Clerk who will summaries the overall opinion to DCT.
 
13. MEETINGS ATTENDED
Cllrs French & Phipps attended Dartmoor National Park ‘Local Plan’ meeting. Cllr Radclyffe attended the ‘New Councillors’ course.

14. DISTRICT & COUNTY COUNCIL REPORTS
Both County Councillor, Jerry Brook, and District Councillor, Amanda Ford, gave an update of Devon County Council and Teignbridge activities

16. ANY OTHER BUSINESS
Training courses were approved for Cllr H. Phipps. Local issues were discussed, especially maintenance. Grass cutting is already planned and other issues will be referred to Smattor.

   
There being no other business the Chairman closed the meeting at 9.26 p.m.


Signed as a true record: …………………………… Cllr J. Saunders Chairman  
Date………………………                             

 

DUNSFORD PARISH COUNCIL
Minutes (Subject to Approval) of Meeting Held on Tuesday
6th June 2017
In the Village Hall Dressing at 7.45pm

1a. PRESENT:                                                                                                                              
Cllrs R. Peake, P. French, H. Phipps, P Hayes, G. Dicker, County Councillor J. Brook, one member of the public and Mr. J. Lucas.  Cllr. J. Saunders took the chair.

1b.APOLOGIES Cllrs K MacEacharn & K. Morris

2. DECLARATION OF INTEREST   Cllr G. Dicker for item 8                                    

3. MINUTES:                                                                                                                                 
The minutes of the 2nd May meeting had been distributed and were approved and signed.

4. SECONDMENT TO PARISH COUNCIL (IN CAMERA)
Charlie Radclyffe was seconded to the Parish Council to fill the vacancy following Adam Greenman’s resignation.

5. MATTERS ARISING: None

6. CORRESPONDENCE
TDC    Planning Committee    Executive Committee    
Put into public circulation via the Post Office: None    
Electronic correspondence already distributed:
Love Devon   Magazine    PCS Defibrillator    NHS Healthwatch     Magazine            
DALC      News Updates & Bulletins         RoSPA Training Course’
DCC – Data Protection Update     County Show                                                                                                                                         &nb