Council meeting minutes
The Minutes and Agendas of previous meetings are available to download using the links provided below. The latest sets of minutes are available at the bottom of this page.
|Annual Report (May)||https://goo.gl/mfDrZU|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/1umjFY|
|Annual Meeting (May)
|Chairman's Report (May)||https://goo.gl/xdmPa1|
DUNSFORD PARISH COUNCIL
Minutes of the Annual Council Meeting Held on Tuesday 1st May 2018 In the Village Hall Dressing Rooms
PRESENT: J Saunders (Chairman), P French (Vice Chairman), C Radclyffe, R Peake, K Morris, Hannah Phipps and the Clerk, Lynne Ogden.
1. Election of Chairman
a) Cllr John Saunders was re-elected as Chairman and signed the Declaration of Acceptance of Office.
Election of Vice Chairman
Cllr Paul French was re-elected as Vice Chairman and signed the Declaration of Acceptance of Office.
Appointment/conformation of signatories for cheque payments.
It was confirmed that three signatories from the Council would be required for cheque payments.
To appoint or re-appoint Cllrs to appropriate committees
It was decided to re-appoint Cllr Phipps to the Village Hall committee.
Commencement of Council Meeting
Were received from Cllr P Hayes.
Declaration of interest.
The minutes of the meeting held on April 3rd, 2018 had been distributed, were
approved and signed.
9.1 The grit bin for the bottom of Kelland Hill has been delivered. Mr R Blackman has kindly offered to dig out part of his bank to accommodate it.
9.2 The notice board in Briton St. has now been mended and Cllr Phipps will organise to line it with cork tiles.
9.3 Clerk’s report See attached report
9.4 To consider and sign a contract for maintenance work on Village green.
This was postponed till the next meeting as Cllr Dicker was not present
9.5 Three Parish Meeting
As time is short, the Council will revisit the agreed actions from this meeting at the next Parish Council Meeting.
The following had all been sent electronically to all councillors Teignbridge District Council weekly list of application for planning
Rural Services Network weekly email
Dunsford Rural skip info
Keep your top on- Recycle Devon Info
Consultation- Greater Horseshoe Bat Planning Document
Devon and Cornwall Police - change of personnel
Devon and Cornwall Police – safety poster regarding theft from vehicles and rural Crime Survey info.
A letter has been received to confirm that Dunsford’s DNPA Parish Council Link Member is Mr Peter Harper 01647 253203 firstname.lastname@example.org
Updated balances C/A £7945.17 as at 23/04/2018 BBI/A £1823.09 as at 09/03/2018
Invoices to be paid
It was agreed to pay the following: -
1.Clerk’s salary- 4 weeks-28 hours £262.92(gross pay) (£210.32 net to clerk, £52.60 tax) chq 001246
2.Net World sports for goal post- £399.99 chq 001247
3.Zurich DPC Insurance Policy (payable to Community First Trading)- £608.53 chq 001250
4. Plantscape for Grit bin on Kelland Hill- £110+vat £22= £132 chq 001249
12.Bank Reconciliation and Statement
The Clerk shared this information with the Council and took questions. 13.Internal Audit Completed by P. Clapham (see attached report) 14.Exemption Certificate
The Council resolved to apply for exemption Certificate. The form was completed
and signed by the Chairman and the RFO
15.Annual Governance Statement
All councillors were given a copy of the form and it was read out by the Clerk. The form was completed, signed by the Chairman and Clerk and given a minute reference.
16.Annual Accounting Statement
All councillors studied the figures and the form, which had been signed by the RFO, was signed by the Chairman.
17. Council to consider the publication of draft minutes after each meeting.
The Council considered this but decided to keep to the routine of publishing the
signed minutes, for the time being.
18.1 Bigport Farm 0061/18 DNPA -Grant of conditional Planning Permission
18.2 Bellever 0083/18 DNPA- Refusal of Planning permission
19.Matters brought forward by the Chairman (for information only)
Cllr Peake mentioned that several thefts have occurred in his area of Dunsford. The items stolen have been mowers and other gardening equipment.
Cllr Radclyffe reminded the Council to try to use logical naming of email attachments to make them easier to use/find. He also said that he had concerns over some aspects of the Audit Process. The Clerk will address these in the coming year.
Cllr Phipps mentioned that there was a problem again at Butt’s Pond. The Clerk will make enquiries about this.
20.Date of next meeting 5th June 2018
There being no other business, the Chairman closed the meeting at 10.10 pm
Signed Lynne Ogden Clerk/RFO to Dunsford Parish Council 17/5/ 2018
DUNSFORD PARISH COUNCIL
Minutes of Meeting Held on Tuesday 3 rd April 2018
In the Village Hall Dressing Rooms at 7 45 pm
PRESENT: J Saunders (Chairman), P French (Vice Chairman), R Peake, K Morris, P Hayes, G
Dicker, Hannah Phipps and the Clerk, Lynne Ogden.
Cllr Jerry Brook arrived at 8.10 pm. (See Minute 9 for his report.) He left the meeting at 8.20
1. APOLOGIES were received from C. Radclyffe
2. DECLARATION OF INTEREST None
The minutes of the meeting held on March 6 th , 2018 had been distributed, were approved
4. MATTERS ARISING NOT COVERED IN AGENDA/PROGRESS REPORTS
4.1 Grit bins It was agreed to use Plantscape again to buy the grit bin for the bottom of
Kelland Hill. The Clerk will order it and arrange for it to be delivered to Lockhouse Farm, if
Mr Blackman is happy to receive it.
4.2 Defibrillators. About 36 people attended the training evening and those present were a
good representation of the Village. There were some concerns noted about the practicalities
of those living on the outskirts of the Village being able to make use of them. Liz Robin will
discuss this with the relevant Charity.
4.3 Noticeboard. This has not been mended yet. Cllr Morris offered to speak to Ray to see if
he is still able to do this.
4.4 Clerk’s report. See attached report
The following had all been sent electronically to all councillors: -
Weekly News Digests Rural Services Network
Teignbridge District Council weekly list of application for planning
Rural Spotlight on Heart of the Village March 18
Precept Payments 2018-2019
Rural Aid 2018/2019 Grant scheme information
Notice of Cycling Event 5 th May 2018
6.1 Updated balances C/A £9406.90 as at 21/3/18 BBI/A £1823.09 as at 9/3/18
6.2 It was agreed to pay the following: -
Clerk’s Salary- 4 weeks - 28 hours - £262.92 (gross pay) (£210.32 net to Clerk and £52.60 tax)
Clerk’s expenses for 3 months £171.02 = Total to clerk £381.34 chq 001242
DALC Training for 2 courses Cilca part1 and Prep. for Audit + booklet= £63.49 chq 001243
VH Management Committee, hire of room for meetings and Defibrillator Training=
£38.50 chq 001244
Wicksteed for play surface for Village green =£4800 (£4000 to be offset from grant)
6.3 Penny Clapham has agreed to do the Internal Audit and will meet with the Clerk to carry
this out before the next meeting.
The Clerk had noticed an uncleared cheque from last November. The Clerk will contact the
person involved, and if necessary, the Council agreed to write another cheque.
6.4 HMRC issues. This is covered in the Clerk’s report. The Council agreed that it would be
responsible for any outstanding payments required.
7. Village Green Report (Cllr Morris)
It has been too wet to do a full report, but the new surface is looking good. The goal post
should have arrived by now but there have been issues with the delivery company.
8. Contract for Village Green Maintenance work. Various examples of contracts were looked
at by the Council and a list of tasks agreed. The Clerk will write up a new contract to bring to
the next meeting for signing.
9. DNPA, District and County Councillor’s reports
Cllr Jerry Brook apologised for not attending the last meeting. He updated the Council on
budget information. Most departments are getting an increase in funding, but Highways is
remaining the same. This will make the upkeep of roads a huge challenge. He reported that,
once again, he has a discretionary budget which the council can access. The Clerk asked if
our last application had been successful. He said it would now have to come out of next
year’s budget and to resend the email to him.
10. Meetings attended by Councillors
Cllr Morris attended the meeting about Wonder Fields Festival on behalf of the Council. She
reported that not many attended but that the organisers were going out of their way to
work with the Village on this matter. They have employed someone to direct traffic and they
have increased security measures.
11. Matters brought forward by the Chairman
Details of the Annual Parish Meeting were discussed, and the Clerk was given contacts
Cllr French reported that Light 1 had been clipped by a passing lorry and had been reported.
Cllr Phipps has reported a blocked drain and will send the details to the Clerk for
Cllr Saunders reported that there were problems with dog fouling in Lee Lane and Berry
Lane. It was agreed to put this in the Parish Magazine and point out that bags are available
from the Local Shop and can be put in black bins as well as designated dog waste bins.
The next Annual Parish Meeting, Annual Council Meeting and Parish Council meeting will
all be on Tuesday, May 1 st beginning with the Annual Parish Meeting at 7.30 in the
Dressing Room of the Village Hall.
There being no other business, the Chairman closed the meeting at 9.30 pm
Signed as a true record…………………………………………………. Cllr J Saunders (Chairman)